June 28, 2023 Board Meeting

Agenda

  1. Call to Order – Acting Chair Mike Huber
  2. Introductions
  3. Adjustment of Agenda
  4. Public Comment Session (12 minutes total, limit 3 minutes per person)
  5. Board Comments
  6. Consent Agenda | VOTE
    1. Request Approval of Minutes – May 24, 2023
    2. Request Approval of Minutes – May 31, 2023
  1. Finance Reports
    1. May Financial Report – Kristian Owen
    2. Occupancy Tax Reports – Corrina Ruffieux
  1. Old Business
    1. Proposed new slate of officers and personnel committee chair to be effective July 1, 2023; Officers term for a period of one year, July 1, 2023 – June 30, 2024 Chair – Jim Owens, Vice Chair – Shelley White, Treasurer – Mike Huber, Personnel Chair – Jeff Hillis | VOTE
    2. FY 2022-2023 year end Budget Amendment One, reverse incorrect Budget Amendment dated March 29 | VOTE
    3. FY 2022-2023 year end Budget Amendment Two | VOTE
    4. FY 2022-2023 year end Budget Amendment Three | VOTE
    5. FY 2023-2024 Budget Ordinance | VOTE
    6. Acknowledge Budget Ordinance Section 5 conflicts with current Bylaws and reaffirm that the Budget Ordinance shall govern until such time as revised Bylaws are adopted. | VOTE
    7. Ratify agreements signed prior to the Item F vote | VOTE
      1. Managed IT Services with ADNS $12,250
      2. Extension of contractual Elk Fest 2022 commitment with Nu Blu $3000
      3. We Chose Adventure influencers $3000
      4. Wander App $13,840
      5. Allison Outdoor Maggie Valley Billboard $5226
  1. New Business
    1. Request to roll over FY 2022-2023 1% funding | VOTE
      1. Town of Canton Kids Bicycle Playground $2400
      2. Downtown Waynesville Commission Alleyway Mural $5000
    2. Request for partial payment on a OTPF Project is not complete yet.
    3. FY 2023-2023 Contracts for Crawford | VOTE
      1. Master Services agreement – general contract that applies to all SOW
      2. Scope of Work – detailed agreement outlining agreed upon work
    4. Proposed new Marketing Committee composition and guidelines |VOTE
  1. Staff Reports/Announcements
    1. We’ve moved! Update on PR RFP; streamlining advertising; new partner FB page; who wants to attend upcoming events in July; new BOD member suggestions.
    2. Next meeting August 23, 2023
    3. Adjournment
  2. Other
    1. Acknowledge Chris Corbin years of service
  3. 10 Minute Media Communication Session